Sponsor invoice and payment collection from agreement to Stripe in minutes.

How do you create a sponsor invoice in SponsorFlo?

You create a sponsor invoice by uploading a signed PDF or Word contract to the agreement record. SponsorFlo’s AI reads the document and extracts the installment schedule, including amounts and due dates, then turns each installment into an invoice draft. If you prefer, you can type the installments manually. Either way, the invoice is linked to the partner, the deal, and the original contract so nothing gets disconnected.

For example, a minor league team signs a $40,000 title sponsorship paid in two installments: $20,000 at signing and $20,000 at the midseason break. After uploading the signed PDF, SponsorFlo creates two invoice lines with the correct amounts and dates. The partnership manager generates a Stripe link for the first installment and emails it to the sponsor contact.

How does Stripe payment collection work for sponsorships?

Each invoice generates a Stripe payment link that the sponsor opens in a browser. The sponsor chooses to pay by credit card or ACH bank transfer, depending on the methods you have enabled in your Stripe account. The sponsor does not need to create a SponsorFlo login or a Stripe account to complete the payment.

Stripe processing fees apply on the amount collected and are set by Stripe, not SponsorFlo. SponsorFlo does not take a commission or percentage of the sponsorship fee. The payment page shows the installment amount and your organization name so the sponsor knows exactly what they are paying.

What does a sponsor invoice include?

• Installment amount from the signed agreement for that payment period.
• Due date so both sides know when payment is expected.
• Stripe payment link the sponsor opens to pay by card or ACH.
• Payment status on the agreement record: pending, paid, or overdue.
• Partner and deal reference linking the invoice to the same record as the contract and deliverables.

How do you track overdue sponsor payments?

Every invoice carries a due date and a status. When the date passes without payment, the status changes to overdue and appears on the agreement’s payments tab. Your team can see at a glance which sponsors have outstanding invoices and reach out before the next deliverable is scheduled to run. The product surfaces the overdue status; the follow-up conversation is yours to have.

How does QuickBooks Online sync work with sponsor invoices?

If your finance team closes the month in QuickBooks Online, you can enable two-way sync. The invoice created in SponsorFlo appears in QBO as a customer invoice, and payment status stays current across both systems. Customers, invoices, and payments sync in both directions, so your controller does not re-key data. QuickBooks Online sync is optional and has no effect on Stripe payment collection if you choose not to use it.

What types of sponsorship deals use invoice collection?

Any sponsorship with a signed agreement and a defined fee can use invoice collection. Common examples include:

• Title sponsorships split across two or more installments during a season.
• Event sponsorships invoiced in full before the event date.
• Nonprofit gala packages where a table sponsor pays a set fee from a signed commitment.
• Multi-year contracts with escalating fees where each year’s installment maps to a line on the agreement.

In each case the installment amounts and dates come from the agreement, not from memory or a side spreadsheet. A charity selling a $5,000 gala table sends the same kind of Stripe link as a venue collecting a $200,000 naming-rights installment.

How does the sponsor experience the payment link?

The sponsor receives a link, opens it in their browser, and sees the installment amount alongside your organization name. They choose card or ACH, complete the payment, and receive a Stripe receipt. There is no SponsorFlo login required and no confusing platform branding. The experience is a clean checkout page focused on the sponsorship fee they owe.

Steps to collect a sponsor payment from start to finish

1. Upload the signed agreement (PDF or Word) and let AI extract the installment schedule, or enter installments manually.
2. Review the invoice drafts on the agreement’s payments tab to confirm amounts and due dates match the contract.
3. Generate a Stripe payment link for the installment that is due and send it to the sponsor contact.
4. Track payment status on the agreement record as pending, paid, or overdue.
5. If you use QuickBooks Online, enable two-way sync so your finance team sees the same invoice and status.

Tips for managing sponsor invoices across a season

• Match invoice descriptions to the language in the contract so the sponsor recognizes the charge.
• Send the payment link before the due date, not after, to reduce overdue follow-ups.
• Check overdue status weekly during the season so late invoices get addressed before the next deliverable runs.
• Keep the sponsorship fee and your SponsorFlo subscription billing separate in your own records to avoid confusion.

Who is sponsor invoice and payment collection for?

SponsorFlo’s payment collection is built for teams, events, venues, and nonprofits that sell sponsorships and need to invoice the contracted fee without bolting on a separate billing tool. It is especially useful when the installment schedule already lives in the signed PDF and you want a Stripe link the sponsor can pay in minutes. Finance teams benefit from the QuickBooks Online sync, and partnership managers benefit from seeing payment status right next to the deliverables they are responsible for fulfilling.

• QuickBooks integration — two-way sync of customers, invoices, and payments
• AI Agreement Intelligence — extract terms and a billing schedule from a signed PDF